Technology Manual

Recording device is located on the podium.

When students enter the studio, the recording device will be blinking red. After the USB flash drive is inserted into the USB port connected to the recording device, the light will turn green. The device will continue to flash red if something is wrong with the flash drive. The light turning green is not instantaneous. It will take several seconds, as the device is reading the flash drive.

When students are ready to record, they will press the red button on the recording device. There is not a countdown.  Do a self countdown, from five, before beginning. The light on the recording device will be a solid red during recording.

When students have completed their speech/presentation, press the red button to stop the recording. The light will begin flashing red and will do so until the recording is saved to the flash drive. Once it is saved, the light on the device will turn green and it will be safe to remove the flash drive or begin a new recording.

Once the flash drive is removed the light will begin blinking red. If the device is ever blinking blue, there may be a problem.

How Does it Work?                                                

1. Plug the flash drive into the USB port. The light on the perimeter of the button device will be flashing red. Once the device has read the flash drive, the light will turn green. See Troubleshooting tab if light continues to flash red.
2. When you are ready to record, press the red button. The perimeter light will turn a solid red, not flashing. There is NO countdown, but it's a good idea to wait a few seconds before beginning your speech/presentation.
3. When finished, press the red button. The perimeter light will flash red while saving the recording to the flash drive. Once the recording is saved, the light will turn green. You can either press the button to record again or remove the flash drive from the USB port. 

A student has made an appointment to use the One-Button Studio. At the time of their appointment they will check in at the Tutoring Check-in and then be directed to the Tech Help Station to check out the Projector remote control and presentation clicker, if needed. The staff member at the Tech Help station will let the student(s) into the OBS and help with the following:

• Adjust the camera. The camera is sitting on a head that can be easily adjusted. Tilt it up or down to best capture the person/people on the screen. You can zoom in and out as well on the camera. It is recommended that the camera is set in a way to avoid showing the edges of the screen. It is preferred that students not touch the camera, so help them set this up before you leave the room.
• Lighting. Show them where the light switches are on the lights if they choose to use them.
• Projector. If student is using, make sure they know how to turn it on/off. They will need to sign into the PC using their LSC username and password to project the power point or picture.
• Green/Blue Screen light. Show them where the switch is and how it works.
• Give the student directions about the recording device.

On Reserve

The projector remote, to turn it on/off, and a presentation clicker with a laser pointer are on reserve and are to be checked out to the student who has reserved the OBS. 

The Set-Up

There is a PC computer that is stationed facing on the podium, facing the entrance. This computer is where students can log in to their account and open up their presentation slides to project onto the screen.

Directions

1. Log in to the computer, using your LSC username and password.
2. Open presentation file and set it to Slide Show.
3. Use the remote to turn on the projector.
4. Use the clicker to move to the next slide.

Before You Go

• When done, make sure that the projector is turned off to preserve the bulb (it's expensive to replace).
• Log out of the computer.
• Return the remote and clicker to the service desk.

What is a Green or Blue Screen?

The Studio is set up so that a user can record a video and add images or other video layers into the background of the recording.

A green screen is a standard because neon green is not typically used/worn by the subject (clothes, hair, etc.). A blue screen is a back-up color for times when one might blend into the green background (think Kermit the Frog).

The One-Button Studio does this by using a colored LED light that is reflected onto the special screen in the space. It does not look very different until you look at the preview on the screen. The lighting in the studio will have a significant effect on how well the presenter will show up in the foreground. Make sure that the stage lights are all on when the 

flash drive is plugged in. 

What do I need to do?

The light switch box is located on the podium. There is a small metal switch on the left side.

• Switch it up to turn on the green light.
• Switch it down to turn on the blue light.
• The middle station turns the light off.

Be sure to turn off the light once the recording is completed.

• Is the projector turned off?
• Is the blue/green light turned off?
• Are the lights facing the right direction and off?
• Is the projector computer logged off?
• Is all the equipment still in place?
• Is the place clean?

Troubleshooting

Flash drive has been inserted to recording device, and it won't stop blinking red. Flash drive may need to be reformatted. Set File system to NTFS.

Recording has no sound. The mute button may have been pressed on the Recording Device. 

If any other issues occur with the One Button Studio, please share with Allison, so we can add it/them to the libguide.

ID badge doesn't unlock the door

• Use the break room key

Step 1: Student Reservation

On the library's home page, the Appointments button will take the user to the WC Online scheduling tool. Learning Support uses it for appointments with tutors and on the back-end for booking the ADA tutoring room. This button is also on the Library Services and Resources, One-Button Studio page and Honors guides.

If students have not registered to use WCOnline, students will have to go through a quick set up process where they create an account in the program. From there, they can select the calendar of their interest (Math, Writing, OBS, Science or Honors Research Consultations) and set up an appointment at a time that works best for them.

The student will receive a reminder and, if necessary, a cancelation email.

Step 2: Full-timer Puts Reservation on the Room Scheduler

Because the WCOnline tool is unable to sync up with our Evoko room schedulers, Allison will enter the scheduled appointments onto the LIB 105 calendar. Allison is currently receiving the appointment confirmations from WCOnline. 

1. Open the LIB 105 calendar.
2. Right click on the date in the calendar of the appointment.
3. Select New Meeting.
4. In the title line type: Reservation - first name initial, full last name. Ex.: Reservation - A Huffy
5. Set the date and time as provided in the email or WCOnline schedule.
6. In the Location line, type KC-LIB-105. Once you begin to type a list of choices pops up. Click on KC-LIB-105. The room number should now be listed in the required field as well as the location field.
7. Send the invite. This reservation will now appear on the Outlook calendar and the Evoko box outside of the One Button studio.